It's 5:15 a.m. and your phone rings, waking your entire household - baby cries, dog barks, small children are now bright-eyed and ready to go for the day! Ugh! So what happens prior to that pesky phone call?
When inclement weather is expected, the process of evaluating BCSD's opening status begins many hours prior to that phone call. The day and evening prior, the Superintendents receives frequent notices from Fleet Weather, the District's weather service, and utilizes other weather forecasting tools, including the National Oceanic and Atmospheric Administration (NOAA), Weather.com, and other local sources.
The morning of a potential weather event begins at 3:30 a.m. with the Superintendent of Schools again reviewing weather data from various sources. The District Facilities Director collects information from regional road departments, and about conditions at each district school facility. The Superintendent and Facilities Director talk before 4:30 a.m. The Superintendent participates in a regional Conference call with Northern Putnam-Westchester Superintendents at 4:30 p.m. The Superintendent not only needs to consider conditions in BCSD communities but also must consider decisions of surrounding school districts.
A decision is made by approximately 5 a.m., and then the work begins. The Superintendent crafts the appropriate message and records and scripts the message to be sent in English and Spanish. A complex communication system is enacted, including text messages, emails, and phone messages to administrators, service providers such as transportation services, food services, and buildings and grounds staff, news media, private schools, before-school program providers, and of course notification to families via phone, email, text, BCSDTV, and the District website. Each of these steps is assigned to specific individuals and are carefully coordinated and executed.
If all goes well, the Superintendent and others involved in the decision are enjoying a cup of hot coffee by about 5:30 a.m. or so. Decisions and correspondence must occur at this